Presentation Abstracts

A black and white rectangular background with a yellow feather laying horizontally has the following text: 2020 Southern Miss Institutional Reppository Conference. April 23 and 24, 2020 at the University of Southern Mississippi.

2020 Presentation Abstracts

Panel – April 23, 2020

Common Ground? A Discussion on the Future of IRs
3:30 p.m.
Dr. Sam Bruton, University of Southern Mississippi
Michelle Emanuel, University of Mississippi
Dr. Matthew Griffis, University of Southern Mississippi
Brian Hole, Ubiquity Press
Shandon Quinn, Digital Commons
Kayla Siddell, Xavier University of Louisiana

At an institutional repository conference, it's a safe assumption that all attendees have a vested interest in the future of IRs. But is there a shared vision for what that future should look like? In this discussion, panelists representing different stakeholder groups (faculty, librarians/IR managers, and vendors/platform developers) will discuss their current approaches toward the IR and some of their hopes for the future with the purpose of identifying some common goals for the future that will be beneficial to all stakeholders.

Posters – April 23, 2020

The Power of Personal Outreach to Populate an Institutional Repository
4:30 p.m.
Patricia Hartman, Auburn University

Institutional repositories (IRs) remain a woefully underutilized resource at many universities and librarians. Although many faculty members agree that IRs are a good idea in principle, achieving actual follow-through and adoption is much more difficult. Some view depositing articles as yet another time-consuming obligation. Others, because they have access to most materials through their institutions, do not fully appreciate the value of green open access for many researchers. And perhaps for the majority, it simply isn’t on their radar. AUrora, Auburn University’s institutional repository, is a case in point. When it went live in 2013, librarians quickly reached out to campus units through departmental seminars, faculty meetings, and other outlets. Despite these efforts, the collection of librarian scholarly products included more individual contributions than all other schools and colleges combined (excluding items in digital collections). Over the past 6 months, however, the numbers have flip-flopped as we have ramped up efforts to promote the repository and taken a more varied and flexible approach. Most importantly, we have attempted to encourage usage by reducing time burdens on individual faculty members and enlisting the help of the Libraries’ graduate assistants. In this presentation, I will describe our multi-pronged approach, with a focus on the creation of a collection of university’s international climate change research center, a highly interdisciplinary group comprised of researchers in forestry, agronomy, entomology, engineering, geosciences, and more.

Acting on Lessons Learned: Improved Tracking for Long-term Scanning Projects
4:30 p.m.
G.W. Swicord, University of Florida

The University of Florida’s long-term Retrospective Theses and Dissertations Scanning (RTDS) project formally began in 2008 with a workflow centered on contact efforts seeking opt-in agreements from dissertation authors. 2012 saw us transition from the opt-in model to an opt-out one. By the start of 2016, we had fully processed 7,611 of what eventually became a list of 14,112 dissertations. At the start of July 2018, we had completed 11,783 items. Confident that we would finish work on all of the easily accessed and processed dissertations within a year or two, we started preparing for large-scale digitization of master’s theses. In March of 2019, we began regular production thesis scanning.

The bulk of the preparation work for the theses phase lay in the initial construction of a new tracking database. The design of the new database is a best effort at applying many of the lessons that we learned over the first 11 years of the project. It also includes elements intended as ‘future-proofing’ against likely changes, such as our Libraries’ transition to a new catalog system, and possible changes, such as the use of multiple scanning vendors.

This poster uses diagrams and screen captures to illustrate some challenges built into our original database alongside new database and workflow elements aimed at avoiding similar problems. Quantitative and qualitative descriptions of the efforts needed to work around data design-based problems during the dissertations phase of the project complement the diagrams. The challenges covered by the poster include responding to the deployment of a new Library Information System, shifting between in-house and vended scanning, and post hoc management of multiple physical copies needed to enable completion of a single digital item.

Lightning Talks – April 23, 2020

Advancing Hyku
4:40 p.m.
Brian Hole, Ubiquity Press

This talk is a report on the next stage of development of the Hyku repository platform. Hyku is rapidly developing as both an affordable turnkey alternative to proprietary platforms for small institutions such as bepress, and also as a high-quality cloud-based alternative for large institutions no longer interested in customizing and maintaining open source options.

Initially implemented by Duraspace and Stanford University under an IMLS grant, the platform is now being adopted by a growing community and brought to a feature-complete state by four key organizations: CoSector, Notch8, the Texas Digital Library and Ubiquity. This talk will focus in on the work Ubiquity has been involved in, in particular in partnership with the British Library.

The acquisition of Bepress in 2017 caused significant distress in the US higher education community (e.g. U. Penn’s Beprexit site). For Ubiquity, Hyku is an opportunity to provide a fully open source, no lock-in alternative to such platforms, which complements its customer charter guaranteeing open source, open access and unbundled products. It chose Hyku because it belongs to the strong Samvera developer community, and committed itself to returning all code to the core codebase.

Working with the British Library, Ubiquity has now significantly improved Hyku to the point of market readiness, with support for a full range of content types including data and software, full integration with services such as DataCite, Crossref and ORCiD, full import-export based on open standards, and rich multi-tenancy functionality. Their Hyku instance now holds all British Library research data, of which a quick demo will be given.

The goal of this has been to engage customers through trust, rather than lock-in. Customers can leave at any time, continuing to run the containers with their repositories, and in the knowledge that the platform has a large open source community behind it, not just the original service provider.

Digitizing Materials for Institutional Repositories
4:50 p.m.
Joshua Vaughan, University of Southern Mississippi

Digitization is the process of transforming physical materials into digital objects. How does this work, and why is it important to institutional repositories? Using a recent long-term Electronic Theses and Dissertations digitization project as a framework, attendees will learn step-by-step how to start their own digital preservation projects, what equipment and specifications are needed, proper data management after imaging, and various tips and tricks that could help avoid common pitfalls along the way.

Full Concurrent Sessions – April 24, 2020

OERs in the IR? Why and Best Practices
9:00 a.m.
Mary Ann Jones, Mississippi State University

Should IRs host OER content? This presentation will explore why hosting OERs in the IR is good for the institution and students. We will look at the landscape of the OER community hosting strategies and discuss best practices for institutions who want to host OERs. Participants will engage in a robust discussion about open vs. free and how that affects OER hosting. The attendees will leave the session with a better understanding of the pros and cons of hosting OERs and strategies for success.

Supporting Research with a Research Repository: The View from the Dean's Office
9:00 a.m.
Ken Herold, Adelphi University
Jessica Clemons, Ex Libris

Adelphi University in New York has identified scholarship as a strategic focus for both teaching and research across its diverse campuses. The Libraries are strategically placing themselves at the heart of this focus and went through a rigorous process to determine which solution will help them be most impactful. The Libraries developed relationships campus-wide with the provost office, IT, faculty senate, and grants office to arrive at its decision to move forward with a higher-ed platform rather than a traditional LIS replacement.

By thinking broadly and holistically while partnering with varied stakeholders, Associate Dean of Libraries and Deputy University Librarian, Ken Herold, will describe his institution's decision processes and how campus systems integration factored into Esploro in particular. Esploro is a research information management system with a research repository at the core. Esploro leverages the strengths of the library and delivers a strong repository core with automated profiles, metrics, analytics, and beyond to support the research enterprise.

Automating Batch Processes for Institutional Repositories
10:00 a.m.
Elizabeth La Beaud, University of Southern Mississippi

Data these days are expanding exponentially as is the effort required to manage these files. At some point even the simple tasks, like file naming or sorting files into folders, become impossible to do manually, not only from a time perspective but also in regards to accuracy. Once we hit this scale, or even before, automation can be our best friend. This session will discuss the benefits of automating and batching computer tasks as well as share some code that can make batching tasks easier. Examples include bulk file renaming, converting files to different formats, merging or splitting files, and transforming metadata.

Open and Expansive IR with Islandora 8
10:00 a.m.
Stephen Perkins, discoverygarden

Utilizing the Open Source Islandora 8 Digital Asset Management Framework, discoverygarden has developed a user-experience centric solution that combines the ability to manage your digital collections, academic outputs and research data in one solution. This cloud-based solution is fully integrated with AWS services like S3 to provide enhanced preservation and allows integration with your existing tools to take your IR project to the next level.

Digital Commons: Supporting You on the Front Lines
11:00 a.m.
Shandon Quinn, Digital Commons
Ann Connolly, Digital Commons

The coronavirus pandemic has shown us just how fast libraries – and those who support them -- need to move to meet newly emerging needs in the academic and research communities. We’re all finding new ways of working, and it’s been inspiring to us to see how the community is finding value in revisiting different capabilities of Digital Commons, such as conference hosting.

We are excited, too, that the roadmap we are on complements this new environment by increasing your efficiency in supporting all these needs – like automating time-consuming processes such as content ingestion; implementing APIs to make your repository content as valuable as possible; and bringing an even greater variety of metrics to your dashboards.

We’ll share what we’re doing in the background so you can stay effective on the front lines, supporting your students, faculty, and administration.

The Birth of LDbase: Lessons Learned from Designing a Discipline-Specific Data Repository
11:00 a.m.
Bryan Brown, Florida State University

What makes a data repository different from an institutional repository? What are the benefits and drawbacks of creating a discipline-specific repository compared to one for a more general audience? How do you design a repository that runs on metadata you don’t understand? These are questions that FSU librarians were forced to confront when planning LDbase, a community-focused repository specifically designed for collecting data from learning disabilities studies. This session will explore the problems and solutions discovered from that planning process, tackle thorny philosophical issues related to the purpose of digital repositories, and discuss how people from different academic worlds can learn to understand each other.

DSpace 7: Coming Soon to a DSpace Near You
1:00 p.m.
Heather Greer Klein, LYRASIS

DSpace 7 has been a long time coming, and good things are worth the wait. The final release of DSpace 7 will retain ease-of-use and out-of-the-box functionality while introducing many major new features to DSpace and to the repository landscape. This presentation will showcase the new look and features arriving with DSpace 7, including a responsive user interface; drag-and-drop submission process; full-featured REST API; powerful new Configurable Entities options; and alignment with COAR Next Generation Repositories recommendations and other best practices. This presentation will also share the release roadmap and betas releases so far and highlight how you can preview DSpace 7 now and contribute to this exciting community effort.

Countering the Firehose Effect: Migrating Large Archival Collections to Digital Commons
1:00 p.m.
Michelle Emanuel, University of Mississippi

After setting up its first institutional repository in 2018 with bepress, the University of Mississippi Libraries began migrating its digital archival collections to the Digital Commons platform. In an effort to make several large collections more user-friendly and ultimately discoverable, several strategies were explored, with some more successful than others.

Three Years Out: What I Know Now that I Wish I Knew Then
2:00 p.m.
Kayla Reed, LSU Law Library

Employers have long been discouraged by the number of undergraduate students graduating without being adequately prepared to achieve their professional goals such as a career or graduate school. Hands-on experiences along with research and scholarship opportunities contribute to scholarly development and can increase an undergraduate student’s career options and will better prepare them for graduate school. Many students struggle with scholarly development, viewing their work as homework rather than scholarship and often do not view themselves as scholars. Providing preservation and access of undergraduate work in an institutional repository can help to alleviate these problem by archiving and promoting student research. In this paper we will discuss strategies for promoting and encouraging student’s scholarly and creative work through our institutional repository to support with the institution’s goals of student recruitment, retention and student success.

Short Concurrent Sessions – April 24, 2020

IR Wisdom Across Four States
3:00 p.m.
Jade Kastel, Johnson & Wales University

Johnson & Wales University is a unique university in that it has campuses in four different states. Because of this geographic breadth, it is especially important that we have an accessible, easy-to-use institutional repository to share and archive information from any campus. The JWU Libraries utilize and promote the ScholarsArchive@JWU, a digital repository that provides open access to journal articles, dissertations and theses, and other creative works published by the JWU faculty, staff, colleges, departments, and students. This session will highlight the creative approaches the libraries at the JWU campuses in Providence, Denver, Charlotte, and North Miami use to promote and champion our institutional repository. Attendees will see the inventive ways JWU uses an institutional repository as an archive and an online academic resource. This session covers an array of items to consider including in your IR, copyright and creative commons distinctions, and approaches to name, tag, and catalog materials in an IR.

So You Want to Share Your Data? Collaborative Policy Writing for the UMass Amherst Data Repository
3:00 p.m.
Erin Jerome, University of Massachusetts Amherst

Policy plays an important role in articulating scope, content, and expectations. This presentation will describe the launching of UMass Amherst’s Data Repository as well as the collaborative approach that the UMass Amherst Libraries’ Data Working Group took in the development of the repository’s policy. Prior to 2017, datasets were primarily added to our IR, ScholarWorks@UMassAmherst, when publishers required researchers to make their supporting data openly available with a DOI by the time an article was submitted for publication. Concurrent with the hiring of a Data Services Librarian and an increasing demand to house and share open datasets from campus researchers, the UMass Amherst Libraries developed and launched an institutional data repository within ScholarWorks. It became immediately clear that we needed to develop a policy for the data repository that would better explain the types of data that we could collect and share openly after we were approached by a researcher who wanted to share data that was not anonymized and who did not understand why sharing this data might be problematic. Creating the policy also enabled the Data Working Group to support our librarians and the Libraries as stewards of our campus’ open data. Ultimately, establishing policy became an important stepping stone for developing internal workflows, and our communication and expectation management to our campus researchers.

IR Default MODS Form: Enabling Scholars to Comprehensively Describe Their Works
3:30 p.m.
Scott Jordan, University of Louisiana at Lafayette

The institutional repository at the University of Louisiana at Lafayette allows users to upload content and associate it with a content model. Each content model has its own MODS metadata input form, which may be restrictive or insufficient for some users. We want to offer our users the choice to describe their scholarly material comprehensively, with appropriate and relevant metadata, and to ensure that desired metadata fields faithfully describe the material. Therefore, we have created our own IR Default MODS Form to be used by users regardless of content type. This presentation includes identifying the problem or challenge, deciding on relevant elements and attributes, researching XML Forms and Drupal Form API, and creating a default MODS form to be applicable to all our IR users.

Developing Metadata Guidelines for IRs
3:30 p.m.
Jennie Vance, University of Southern Mississippi

Well-organized metadata is the backbone of any institutional repository. But how can IR staff ensure that their metadata policy is sound? In this presentation, we’ll take a look at Aquila’s own metadata policy as an example and explore how standardization can help your IR run more smoothly.