Edit Existing Volumes and Call Numbers

• Open WorkFlows (double click).
• Login: (using personal ID and PIN).
• If correct toolbar is not displayed, click once in gray area of toolbar, choose toolbars. Use pull-down button (arrow to right of dialogue box) and choose correct toolbar.
• Pull down menu for search keys are Author, Call number, General, Item ID (barcode number) , Periodical title, Series, Subject, Title, or Title control number (oclc number ). For Call number searches, choose a specific library – For Title control number, type a lower case o before the oclc number and the number must have eight digits, add zeros before the first number, if necessary).
• Pull down menu choices for libraries are All, Cook, Gulf_Coast, GUNTERGCRL, McCain, and Network.
• Use pull-down arrows to choose search keys. Use pull-down arrows to choose library. Choose type of search by clicking on the circle to the right of Search, Browse, or Exact. Option for Current will display only after you have searched a record.
• Click on the second button (multi-colored book) “Volume and Call Number Maintenance”. Then click on 2 nd multi-colored book (with eraser), “Edit Existing Volumes and Call Numbers”.
• If search method and library have been set through properties for this work session, that will become the default for the remainder of the session (unless there is a need to do a different kind of search and/or in a different library), if setting for the first time or anytime temporarily, use the pull-down arrows to set search keys and library.
• Highlight the record to edit. At the bottom of the screen, click on Modify Vol/Copy. Any or all information can be changed in Modify Vol/Copy. Click on the field(s) to be changed; make change(s), click ok. (Clicking ok saves the change(s)).
• Then you may Return to Volume List, Return to Search List, or Cancel.Return to Volume List goes back to all volumes linked, Return to Search List goes back to browse screen, and Cancel goes back to volumes linked.
• Searches can be set for any of the options any time. Right click on the button, go to properties, default. Choose search options from the pull-down menus and click ok. Changes can be saved (or not) when WorkFlows is closed.