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Add Copy
- Open WorkFlows (double click).
- Login: (using personal ID and PIN).
- If correct toolbar is not displayed, click once in gray area of toolbar, choose toolbars. Use pull-down button (arrow to right of dialog box) and choose correct toolbar.
- Pull down menu for search keys: Author, Call number, General, Item ID (barcode number) , Periodical title, Series, Subject, Title, or Title control number (oclc number ). For Call number searches, choose a specific library – For Title control number, type a lower case o before the oclc number and the number must have eight digits, add zeros before the first number, if necessary).
- Pull down menu choices for libraries: All, Cook, Gulf_Coast, GUNTERGCRL, McCain, and Network.
- Use pull-down arrows to choose search keys. Use pull-down arrows to choose library. Choose type of search by clicking on the circle to the right of Search, Browse, or Exact. Option for Current will display only after you have searched a record.
- Click on the third button (open book) “Copy Maintenance”. Then click on 1st open book (two books), “Add Copies”.
- If search method and library have been set through properties for this work session, that will become the default for the remainder of the session (unless there is a need to do a different kind of search and/or in a different library), if setting for the first time or anytime temporarily, use the pull-down arrows to set search keys and library.
- Highlight the record to edit. At the bottom of the screen, click on Add Copy. The call number, class scheme, and library cannot be changed in add copy. Click on the field(s) to add barcode (change type and home location, if necessary), then click ok. (Clicking ok saves the change(s)). Then you may Add Another Copy, Review, Return to Search List, Lookup Another Title, or Close.
- Add Another Copy allows for adding another copy to the same record, Review allows looking at the record after change(s), Return to Search List goes back to the Browse list, Lookup Another Title (goes back to search options), and Close exits the add copy dialogue box.
- Searches can be set for any of the options any time. Right click on the button,go to properties, default. Choose search options from the pull-down menus and and click ok. Changes can be saved (or not) when WorkFlows is closed
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