Cataloging Music Scores


Fixed Fields

Accm Use for performing instructions, prefaces, historical notes, etc.
BLvl Use m unless part of a series.
Comp Code for the whole work, not for individual movements. If mu (multiple forms) is used, then an 047 must be used to list the forms. Use uu when items whose form and genre are unknown or whose subject headings reflect only the medium of performance (i.e., Horn music). Use zz for genres (i.e., Incidental music) or forms specified on the item but not on the Comp list in the format manual.
Ctrl Leave blank.
Ctry Code for the location of the publisher of the item.
Dates Use date of publication.  If no publication date is found, use the newest copyright date.
Desc Use a for AACR2.
DtSt Consult format manual, and coordinate with Dates.
ELvl Use I for copy/edit cataloging; Use K for original input.
FMus Use a for full score, b for miniscore, c for reduced for piano, z for a solo part or a set of parts without a score, and etc.
Form Use if item is a microform, braille, photocopy, etc. (consult format manual).
Lang Use the code which represents the predominant language of a sung or spoken text in a score. If a score has no sung or spoken text, use zxx. Use und for vocalises, humming, and other texts that are wordless or consist of nonsense syllables. If there are accompanying materials with a score, code for predominant language here and in field 041 |a. Then give other language details necessary in the 041. Consult format manual if needed.
Ltxt Use n for scores.
Mrec Leave blank.
Part Leave blank for no parts in hand; Use d for instrumental and vocal parts; Use e for instrumental parts; Use f for vocal parts; Use n for not applicable.
Srce Leave blank if LC cataloging; Use d for non-LC cataloging.
Type Use c for printed scores; Use d for manuscript scores.




Variable Fields

040 Let it stand.
010 If present, let it stand.
019 If present, let it stand.

If present, let it stand if correct

Other Standard Identifiers:

For UPC: Ind. 1: Use 1
For ISMN: Ind. 1: Use 2
For EAN: Ind. 1: Use 3
Unspecified code: Ind. 1: Use 8
028 Field is repeatable.
Ind. 1: Use 2 for plate numbers. Use 3 for publisher numbers. A plate number will appear on every page of the score itself, most often at the bottom. A publisher number will appear on the cover, the title page, or the first page of music, but not repeatedly on the score's pages.
Ind. 2: Use 0.
When multiple 028 fields are called for, the first one(s) should be the plate number(s), followed by 028 fields for the publisher number(s). Make a parallel 500 note for each 028.
041 Initially, consider only the work itself and not the accompanying materials. If the work is in one language with no translation, no 041 is needed (the code in the Lang fixed field is enough). However, if there is a translation of the vocal text printed as text, consider this a translation and use 1 in indicator 1. Consult format manual for use of indicators.
045 If present, let stand if correct. Consult format manual.
047 Use only when the Comp fixed field is mu. Consult format manual for list of codes.
048 If an arrangement, code for the work in hand, not for the original version. Consult format manual for list of codes and usage instructions.
090 Use LC Classification M. Check local Composer Cutter List as needed.
049 Use MUSH for Cook/McCain Libraries; Use MLAC for Gulf Coast Libraries.




240 Decide on main entry first. Uniform title often needs instrument(s) and key. Check OCLC authority file.
245 Title from the chief source of information.  If not from the chief source of information, specify the location in a 500 note.
246 Use without initial article and without end punctuation.
Ind. 1: 3.
Ind. 2: Use 0 for portion of title, 1 for parallel title in another language, and usually blank or 3 for any other. Consult format manual for usage instructions.
250 The edition statement may include information about vocal range and/or transposition if that information is not already included in field 245.
254 The musical presentation statement must be printed on and taken from the item itself (i.e., study score, miniature score, piano reduction, conductor's score, etc.). It is not to be devised. A devised presentation statement should instead be included in a 500 note.
260 If another cataloging agency has included conjectural or supplied dates here and in the fixed field Dates, let them stand.

300 EXAMPLE: 300 1 score (14 p.) + 5 parts ; |c 28cm.

If the duration is marked on the score, use six character positions in subfield |a.  The positions represent the duration of a work in hours, minutes and seconds.
Place a note in the 500 field to reflect precise total duration.


306     011500
500     Duration: 1 hr., 15 min.





Series.  It is USM's policy to trace (index) most series.

A. Gifts and materials ordered through the Acquisitions Unit:
For series in a 490 field with first indicator zero:

1. For unnumbered series: change the 490 0_ to 440 _0 and continue cataloging the item.  The 440 series will show up on the montly series report and will be checked at that time.  Since de Grummond series are not classed together, this procedure should be followed for all de Grummond series, numbered and unnumbered.
2. For numbered series: Make a printout of the catalog record and give it, with the item, to the Senior Catalog Librarian, who will decide on the correct form and classification for the series and make a local series authority record, if needed.

For series in a 440 field:

Accept series statement as is, except for removing initial articles and changing the corresponding filing (second) indicator to zero.  440 series will show up on the monthly authority report and will be reviewd at that time.

For series in a 490 1_/830 field combination:

Accept fields as they are.  Series will be reviewed from the monthly series authority reports.

500 Note for form or performance medium if not stated anywhere else in the record (i.e., in the title).

EXAMPLE: 500        For horn and piano.

500 Note stating source of title proper if it comes from somewhere other than the title page or chief source of information.

EXAMPLE: 500         Cover title.

500 Notes about the edition of the score are desirable if that information is not given fully in fields 245 or 250.
500 Give the expected duration of performance if stated on the item.

EXAMPLE: 500          Duration: 12:30.

504 Use this note only for extensive bibliographical and discograhical information included with the score.
505 Contents note. Obligatory when there are distinctively named multiple works/ movements in a score. Durations of individual works should be included when available. However, a 505 is not necessary if all separate works are listed in field 245.

Ind. 1: Use 0.

650 Current practice is to include at least one LC subject heading for form (i.e., Sonata) or genre (i.e., Jazz) and at least one subject heading for instrument or voice (i.e., Horn music). If an arrangement, subject headings should reflect the item in hand, not the original version.
700 If field 700 analytic entries are needed for each work in a score, use the OCLC authority file and code indicator 2 as 2. If a work is an arrangement, use |o arr.; titles from authority records reflect original instrumentation. Also, make field 700 added entries for arrangers, editors, etc. Use |4 relator codes when appropriate.
740 Delete such fields if they contain the exact titles already given in a 245, 246, 505, or 700 field.  If the 740 field is used to provide access for portions of the title in the 245 field, move th partial title information to a 246 field (consult format manual for appropriate indicators).  Information located in the 740 can be reflected in the 700 field with author and |t (title); Use Validator or authority files for an authorized heading.


Created by Robert Fowler and Irmgard Wolfe
Updated by Erin E. Boyd (May 2009)

Bib Services AcquisitionsCatalogingAuthority Control Serials