Oral History Transcript (Print)

Create separate bib records for a print transcript of an oral history and the digitized version in CONTENTdm (University Libraries policy on materials in multiple formats).

Use this procedure for oral history transcripts in print. Use the print format workform. See Oral History (Online) for information and workform specific to that format.

If a bib record for the oral history in print or online already exists, use it as the basis for the new bib record for the other format.

What is being cataloged? Print resource, manuscript. The oral history transcript is unpublished, as it is a manuscript.

Fixed Fields

  • Record Type: Code t = language material, textual, manuscript materials
  • BLvl: Code m = monographic
  • Biog: Code d = contains biographical information
  • Country: Code xx = unpublished materials
  • Cont: Code m = manuscript materials
  • Desc: Code i = (signifies RDA)
  • Date: Date 1 = © date on title page verso, or latest date (not the date on the cover or title page, if this is earlier

007 Physical Description fixed field: Code t = text in $a

  • 007 __ t

040 field: Key in $e rda before $c MUS.

  • 040 __ MUS $e rda $c MUS

041 Language Codes: Enter language codes as appropriate. If 041 is entered, also enter the corresponding note in 546.

  • 041 __ eng $a vie

043 Geographic Codes: Enter geographical coverage codes as appropriate.

Classification: All oral histories are classed: F341.5 .M57 plus the volume number. Online oral history bib records also have the work mark (Online). See other procedures for online oral history cataloging information. Legacy bib records in the catalog have cutter workmark x (.M57x). Do not use .M57x in the call number.

Part numbers are included in the call number, but not in the 830 series entry. See examples in the catalog shelf list for call numbers F341.5 .M57 vol. 790 and F341.5 .M57 vol. 1143.

  • 050 _4 F341.5 $b .M57 vol. 1105
  • 050 _4 F341.5 $b .M57 vol. 1043 pt. 45
  • 050 _4 F341.5 $b .M57 vol. 1043 pt. 15-C
  • 050 _4 F341.5 $b .M57 vol. 999 (Online)

Interviewee: Enter the name of the person being interviewed with the appropriate relator term.

  • 100 1_ Greene, Kathanne W., $e interviewee.
  • 100 1_ Simmons, Robert Sledge, $d 1980- $e interviewee.

Name Authority Work: See here (link to new Authorites page, TBA). Refer author name conflicts to a librarian for resolution. For interviewers, see here. Refer interviewer name conflicts to a librarian for resolution.

Title: Enter the title followed by a comma, then the interview date(s) in $f.

  • 245 13 An oral history with Kate Greene, $f 2005 October 5.
  • 245 13 An oral history with Joseph Bui, $f 2007 April 18 and 29.
  • 245 14 The Holiday Inn oral history project, $f 2011 September-2012 March.

Publication Info: Enter copyright date from T.p. verso.

  • 264 _4 $c ©2009

Description: Enter the number of leaves or pages. End 300 with terminal punctuation when series entries are present in the record (RDA requirement).

  • 300 __ 14 leaves ; $c 28 cm.
  • 300 __ 18 pages ; $c 28 cm.

Enter 336-338 RDA field information.

  • 336 __ text $b txt $2 rdacontent
  • 337 __ unmediated $b n $2 rdamedia
  • 338 __ volume $b nc $2 rdacarrier

Series (No Subseries): Enter the series as on the work in 490. Enter the authorized series name in 830.

  • 490 1_ Mississippi Oral History Program ; $v vol. 123
  • 830 _0 Mississippi Oral History Program of the University of Southern Mississippi (Series) ; $v vol. 123.

Series with Subseries:Enter the series and subseries as on the work in one 490 field. Enter them separately in two 830 fields. Refer any new subseries to the librarian for authority control.

Volume numbering relates to the series, not the subseries. Part numbers are included in the call number, but not in the 830 series entry. See examples in the catalog shelf list for call numbers F341.5 .M57 vol. 790 and F341.5 .M57 vol. 1143.

  • 490 1_ Mississippi Oral History Program. Hurricane Katrina Oral History Project ; $v vol. 234
  • 830 _0 Mississippi Oral History Program of the University of Southern Mississippi (Series) ; $v vol. 234.
  • 830 _0 Hurricane Katrina Oral History Project.           (no volume number)

  • 490 1_ Mississippi Oral History Program. Deepwater Horizon Oil Disaster-Gulf Coast Fisheries Oral History Project ; $v vol. 1043
  • 830 _0 Mississippi Oral History Program of the University of Southern Mississippi (Series) ; $v vol. 1043.
  • 830 _0 Deepwater Horizon Oil Disaster-Gulf Coast Fisheries Oral History Project.           (no volume number)

Two forms of 490 entry are seen in the catalog for the Katrina subseries -- with and without square brackets. For a time, Katrina subseries information may not have appeared on the printed transcripts.

  • 490 1_ Mississippi Oral History Program. [Hurricane Katrina Oral History Project] ; $v vol. 345
  • 830 _0 Mississippi Oral History Program of the University of Southern Mississippi (Series) ; $v vol. 345.
  • 830 _0 Hurricane Katrina Oral History Project.          (no volume number)

Notes: Include 5xx notes in the prescribed order. Use standard text provided on the workform for some notes. Compose sentences for 545 Biographical and 520 Summary notes, using objective language and avoiding colloquial or trendy wording except when judged to be particularly useful.

  • Languages (when 041 is entered)
    • 546 __ Text in English and Vietnamese.
  • Sound recordings
    • 500 __ Sound recordings held in University Archives.
  • Interview information
    • 500 __ Interview recorded April 18, 2007, by Linda VanZandt.
    • 500 __ Interview recorded April 21 and 29, 2007, by Bethany Mauer.
    • 500 __ Interview recorded July 18-19, 2007, by Sheena Barnett and Kate Doyle.
    • 500 __ Interview recorded September 11, 2011 and March 10-16, 2012, by Ross Walton.
  • Sound recording log is present
    • 500 __ Transcript includes sound recording log.
  • Restrictions
    • 506 __ Restrictions: no unauthorized reproduction or publication.
  • Copyright information
    • 540 __ Copyright held by the Center for Oral History and Cultural Heritage, The University of Southern Mississippi.
  • Biographical Note: Compose a paragraph from information provided on a biographical page or within the transcript. See bib record examples.
  • Summary Note: Compose a paragraph from information gleaned from the transcript. Avoid colloquial, trendy, or non-objective language. See bib record examples.

Subject Headings

  • Interviewee: Enter the name of the person being interviewed with form subdivision $v Interviews.
    • 600 1_ Greene, Kathanne W., $v Interviews.
    • 600 1_ Simmons, Robert Sledge, $d 1980- $v Interviews.
  • Interviewee: Enter an appropriate topical heading for the person being interviewed with appropriate subdivision terms.
    • 650 _0 College teachers $z Mississippi $v Interviews.
    • 650 _0 College students $z Mississippi $z Hattiesburg $v Interviews.
  • Corporate names: Enter corporate names for organizations or entities with significant treatment in the oral history.
    • 610 20 First Baptist Church (Gulfport, Miss.)
    • 610 20 University of Southern Mississippi.
    • 610 20 Boat People S.O.S.
  • Topics: Enter as appropriate with subdivision terms to represent the content of the oral history.
    • 650 _0 Disaster victims $z Mississippi $z Gulf Coast.
    • 650 _0 Disaster relief $z Mississippi $z Gulf Coast.
    • 650 _0 Hurricane Katrina, 2005 $v Personal narratives.
    • 650 _0 Hurricanes $z Mississippi $z Gulf Coast.
  • Geographical headings: Enter as appropriate with subdivision terms to represent geographical coverage.
    • 651 _0 Bay Saint Louis (Miss.) $x History.
    • 651 _0 New Orleans (La.) $x History.
    • 651 _0 Mississippi $x History $y 20th century.
    • 651 _0 Mississippi $x History $y 21st century.

Added Entry

  • Interviewer/Translator: Enter the name(s) with the appropriate relator term.
    • 700 1_ VanZandt, Linda, $e interviewer.
    • 700 1_ Nguyen, Khai, $e translator.

Series. See above Series (No Subseries) and Series with Subseries.




Linda Ginn: November 2014

Bib Services AcquisitionsCatalogingAuthority Control Serials