Price Information for Item Records

For ordered materials, Sirsi had a "load order" step that automatically performed the function of copying the price of the material from the order record to the item record. Millennium does not have such a step. To get correct price information into item records, a manual step needs to be taken after the payment information appears in the order record.

Whether the title you are working with is preorder (full record downloaded by Acquisitions) or non-preorder (brief record created by Acquisitions), there will not be an item record in the system until the title is cataloged. After you create the item record, go to the order record and look for the final invoice price (this will appear in a line of payment data in the AMT field below the order record fixed fields, as in the example below). If the payment information is not in the order record, wait to catalog the item until Acquisitions enters this information.

Order record with payment information included in "paid" data:

Note that the final invoice price is not the same as the "Est. price" figure in the fixed field. It is the invoice price in the "AMT" field in the payment line that we want to put in the item record. Since the price field in the item record is hard-coded to incorporate decimal places, typing or pasting information in can be tricky. Make sure that the price in the item record matches the AMT figure in the order record (see below). Save your changes.

Item record with invoice price entered:

For multi-volume sets, put the invoice price for the set in each item record. While this does not represent the true price of each item, we do not have the actual price of individual items available to us for multi-volume purchases.

 

 

Kathleen Wells, May 2010
Revised per Ann Branton, May 2011

 

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