Books with Accompanying Electronic Resources

If we are discarding the electronic resource due to licensing restrictions:

• Remove the 006 and 007 fields related to the electronic resource.
• Retain the physical description of the resource in 300 |e.
• Delete any notes related to the resource, such as the 538 system requirements.
• Add the following note:

590    CD-ROM [or computer disk] removed from Cook Library copy [or Gulf Coast
Library copy] due to licensing restrictions.

If we are retaining the electronic resource, follow the procedures below.

Code the fixed fields for the main item (book)

049 MUSH or MLAC
Catalog the book as usual; include the electronic resource in the following fields:

007 Physical characteristics
Provide correct coding for accompanying electronic resource (computer file)

006 Auxiliary fixed fields
Provide correct coding for accompanying electronic resource. Use as many or as
few as applicable.

300 Physical Description
Include the accompanying material in |e

300 456 p. : |b ill. ; |c 19 cm. + |e 1 CD-ROM (4 ¾ in.) + 1 computer disk (3 ½ in.)

538 System requirements
Transcribe information on minimal system requirements to operate the electronic
resource successfully.

538 System requirements of accompanying computer disk: PC; 486XX hard drive;
with at least 4 MB RAM.

500 Title information on accompanying materials
Provide the title on the electronic resource.

500 Title from accompanying disk label: EduSim PowerPoint.

500 Copyright/production information on accompanying materials
List any distinctive copyright and production information found on the electronic resource.
The date in 260 and DTST fields should correspond to latest date anywhere on item. If the
date of publication of the accompanying materials is later than the main item, include the
copyright on the main item in a note.

500 Copyright date on disks: 2000.

520 Summary note
Provide a note summarizing the contents of these items and the relation between the
main item and the electronic resource.

505 Contents note
Occasionally the accompanying material will warrant a contents note. Use judiciously
and prefer to explain programs in the 520.

740 Added title entry
List the title found on the electronic resource.

Special considerations:

Item record: Item location on the record for main item and accompanying materials will be
STACKS (Cook and Cox).

Shadow "current volume" of Cox items.

Physical processing: Electronic resources should be processed separately in pambinder.
These items will be kept behind the Circulation Desk.