Cataloging

Mission

To provide timely and accurate control and access to University Libraries' collections, utilizing standard American cataloging rules and documentation, and documented local guidelines, practice and procedures in the treatment of library materials in all formats for all collections.

 

About the Cataloging Unit

University Libraries Cataloging unit centrally manages cataloging activities for two campuses and for all the collections. The unit fosters a strong service orientation, providing timely and accurate access to library resources in all formats. The unit consists of a senior catalog librarian and eight technicians; there are currently three open catalog librarian positions. They perform traditional functions in cataloging, incorporating best practice in original and edit cataloging for all formats, database maintenance and repair, and authority cataloging and control. Catalog unit personnel serve as liaisons between the unit and those who manage the collection(s) for which they catalog.

University Libraries utilizes OCLC, adhering to its guidelines and standards as stated in Bibliographic Formats and Standards, 3rd edition. The department performs cataloging activities in OCLC Connexion.

University Libraries utilizes Sirsi Unicorn, an integrated database library system, with its technical services interface, WorkFlows.

University Libraries organizes its collections per the Anglo American Cataloguing Rules (AACR), 2nd edition revised 2003, utilizing the most current editions of Library of Congress Classification Schedules, Library of Congress Subject Headings, and all related tools which support these texts. Supplementary tools include encyclopedias, dictionaries, gazetteers and many other locally created tools.

Standards by Format


Monographs

Original/New OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS. Local standards meet or exceed PCC guidelines.

  • Edit/OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS and meet or exceed PCC guidelines.
  • Cataloging-at-Point-of-Order (CAPO): Third level cataloging (Level I) accepting DLC and OCLC member copy with classification numbers and subject headings. Used primarily in creating an order record and in pre-order cataloging. CAPO records are enhanced in the local system upon receipt of the item in hand.

Manuscripts

Rare Books
  • Original/New OCLC: Third level cataloging (Level I) utilizing AACR2rev. and DCRB, LCSH, and LCCS.
  • Edit/OCLC: Third level cataloging (Level I) utilizing AACR2rev. and DCRB, LCSH, and LCCS.

Microforms

  • Original/New OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS or SuDoc for government documents.
  • Edit/OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS or SuDoc for government documents.

Maps

  • Original/New OCLC: Third level cataloging (Level K) utilizing AACR2rev., LCSH, and LCCS or SuDoc for government documents.
  • Edit/OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS or SuDoc for government documents.

Serials

  • Original/New OCLC: Second level cataloging (Level K) utilizing AACR2rev., LCSH, and LCCSand SuDoc for government documents.
  • Edit/OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS and SuDoc for government documents.

Multimedia & Kits

  • Original/New OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS or a local class/cuttering for curriculum materials.
  • Original/Local: Second level cataloging (Level K) utilizing AACR2rev., LCSH and other prescribed subject thesaurus (ERIC), LCCS or a local/cuttering for curriculum materials.
  • Edit/OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS or local class/cuttering for curriculum materials

Film

  • Original/New OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS.
  • Edit/OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS.

Video recordings

  • Original/New OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS.
  • Edit/OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS.

Sound recordings

  • Original/New OCLC: Third level cataloging (Level K) utilizing AACR2rev., LCSH, and LCCS or a local class/cuttering/accession for music recordings.
  • Edit/OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS or local class/cuttering/accession # for music recordings.

Scores

Computer Files
  • Original/New OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS.
  • Edit/OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS.
Electronic Resources
  • Original/New OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS.
  • Edit/OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS.

Electronic Journals

  • Original/New OCLC: Third level cataloging (Level I) utitlizing AACR2rev., LCSH, and LCCS. A separate bibliographic record is created for the electronic version.
  • Edit/OCLC: Third level cataloging (Level I) utilizing AACR2re., LCSH, and LCCS.

Pictures & Realia

  • Original/New OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS or a local class/cuttering for curriculum materials.
    (See local style sheet for ERC and USMGC Curriculum collections)
  • Original/Local: Second level cataloging utilizing AACR2rev., LCSH and other prescribed subject thesaurus i.e. ERIC; LCCS or a local class/cuttering.
    (See local style sheet for ERC and USMGC Curriculum collections)
  • Edit/OCLC: Third level cataloging (Level I) utilizing AACR2rev., LCSH, and LCCS or local class/cuttering for curriculum materials.
    (See local style sheet for ERC and USMGC Curriculum collections

Cataloging Priorities

RUSH
Priority 1: Any item which has been flagged by an ordering agent shall be cataloged and processed expeditiously.

Reference
Priority 1: Any item which has been ordered by the Reference Services librarians is cataloged as soon as possible.

Pre-Order
Priority 1: Any item which has been ordered and received is cataloged and processed within three working days of receipt.

New materials
Priority 1: Any item which has been ordered and received is cataloged and processed within a current fiscal year.

Gifts
Priority 2: Any item which has been donated to any one of the Libraries' is reviewed, evaluated and selected for inclusion into the collection(s). Gifts not selected for inclusion are made available for sale. Proceeds are used to purchase new library materials.

Dissertations
Priority 2: Original works by USM graduates are cataloged and processed within the fiscal year of receipt. Any item may be retrieved and cataloged as a RUSH priority as needed. Dissertations on microfilm for ILL requests may be retrieved at any time.

Backlog
Priority 2: Any item from an existing collection prior to library automation which is cataloged and processed as time and skills allow.

Bib Services AcquisitionsCatalogingAuthority Control Serials