Series Authority Record Elements: Variable Fields and Local Record Creation

040 Inputting library: MUS|cMUS

090 Include if the series is classed as a set. Check bibliographic records with series title to determine classification practice. If we class the series as a set, include the volume designation (vol., no., etc.) in the 090 in the authority record, e.g.

090 E476|b.D75 no.___

130 Authorized title. Second indicator should be 0 (many authority records from Geac loaded without an indicator).

4xx Cross references. Make cross references from variant forms of the series or from author/title forms (local practice is to establish series under title, not author, even when there is a personal author; see sample record on page 3). Example:

130 0 Over the rainbow series
400 1 Smith, Jonathan.|tOver the rainbow series

5xx See also. Use when there are earlier and later forms of the same series title.

643 Publication information. Include the series' place of publication and the publisher. There is no punctuation between the place and the publisher, though you may see older records with different punctuation.

643 New York|bWiley

644 Analysis practice. Code "f" for "Fully analyzed." Subfield 5 includes the OCLC symbol for the creator of the authority record. If creating an original authority record, add |5 MUS.

644 f|5MUS

645 Tracing practice. Code "t" for "Series traced."

645 t|5MUS

646 Classification practice. Code "c" if the series is classed together with a single call no.; use code "s" if the individual volumes of the series are classed separately.

646 s|5MUS

Fields 644-646 also have a d subfield used to indicate particular volumes to which the practice applies, e.g.
646 s|5DLC|dIssues cataloged after 12/31/1996

The |d information indicates that LC classed this series separately beginning in 1997. We rarely use |d on locally-created authority records.

667 Note field. Used if a note is necessary to explain any complexities of the series title, classification, publication, etc. that are not included in the other fields, or to add any other information. If you are creating series authority records, add your initials to the record in a 667 field.

670 Source of data. This field contains a reference to the bibliographic record in which the series appears and which was used as a reference for creating the authority record.

670 Great children in literature, 1929:|bt.p. (Great literature series)

(In |b, include the place where series appears in the work if known-e.g, cover or t.p.- and the form of the series as it appears on the book, if you have the book in hand. If you do not have the book in hand, which will usually be the case when working from monthly authority printouts, this subfield can be omitted from locally-created authority records.

Creating a Series Authority Record in WorkFlows

Click the Create Authority icon. On the Set Properties tab, select TITLE as the authority format and AUTHORIZED as the authorization level. Type MUS in the SOURCE box. An example of the resulting control tab is below.

new authority ID:XX1545381
created by:BIB_SERV03 date created:12/5/2002
modified by:BIB_SERV03 date authorized:NEVER
prev modified by:BIB_SERV03 date modified:12/9/2002
format:TITLE authorization level:AUTHORIZED
source:MUS

When creating the authority record, fill in the fixed fields as below. The values will be the same from record to record, except for the date; the SER_NUM field, which is coded a if the series is numbered and b if it is not; and the REF_EVAL field, which is coded a if there are cross references and n if there are none. Enter dates in the ENTRD field in the form YYMMDD.

Fill in variable fields using the MARC tags defined above.

Sample record for series classed separately:

REC_TYPE:z ENC_LVL :n STATUS :n ENTRD :021205 DIR/IND :n
ROMAN :n AUTHTYPE:a RULES :c SYS/THES:n SER_TYPE:a
SER_NUM :b NAME_USE:b SUBJ_USE:b SER_USE :a SUBDIV :n
GOVT_AGN: REF_EVAL:n UPD_PROC:a UNIQNAME:n LEVL_EST:a
MOD_REC : SOURCE :d

040 MUS|cMUS
130 0 Did you know?
643 Ashland, Ohio|bLandoll
644 f|5MUS
645 t|5MUS
646 s|5MUS
667 kw
670 David and the very scary giant, c1994.

Current LC practice is not to use brackets in 670 fields, so even if the date is bracketed in the 260 of the bib record, you would not use brackets in the 670.

Authority record for series classed as a set:

REC_TYPE:z ENC_LVL :o STATUS :n ENTRD :981120 DIR/IND :n
ROMAN :n AUTHTYPE:a RULES :c SYS/THES:n SER_TYPE:a
SER_NUM :a NAME_USE:b SUBJ_USE:b SER_USE :a SUBDIV :n
GOVT_AGN: REF_EVAL:a UPD_PROC:a UNIQNAME:n LEVL_EST:a
MOD_REC : SOURCE :d

001 USMa12496847
005 19981123111219.0
040 MUS|cMUS
090 S79|b.E44 no.___
130 0 Publication (Mississippi State University. Cooperative
Extension Service)
410 2 Mississippi State University.|bCooperative Extension
Service.|tPublication
530 Publication (Mississippi State College. Agricultural
Extension Service)wa
643 Mississippi State, Miss.|bThe Service
644 f|5MUS
645 t|5MUS
646 c|5MUS
667 kw
670 Forest products buyers and sellers guide, 1975.

Note the 530 field in the above example. This is a "see also" reference to an earlier form of the series title, indicated by the a in the |w subfield. If you are creating a series authority record that needs cross references to an earlier or later form of the series title, see authorities librarian.

Example of authority record for an author/title series with a cross reference from the author's name:

REC_TYPE:z ENC_LVL :n STATUS :n ENTRD :021205 DIR/IND :n
ROMAN :n AUTHTYPE:a RULES :c SYS/THES:n SER_TYPE:a
SER_NUM :b NAME_USE:b SUBJ_USE:b SER_USE :a SUBDIV :n
GOVT_AGN: REF_EVAL:a UPD_PROC:a UNIQNAME:n LEVL_EST:a
MOD_REC : SOURCE :d

040 MUS|cMUS
130 0 Boynton board books
400 1 Boynton, Sandra.|tBoynton board books
643 New York|bLittle Simon
644 f|5MUS
645 t|5MUS
646 s|5MUS
667 kw
670 Blue hat, green hat, c1984.

Bib Services AcquisitionsCatalogingAuthority Control Serials