Information on Records Retention Schedules

Records Retention Schedules establish minimum retention periods for University records as described by the University Records Retention and Disposition Policy.  Schedules are approved by the State Records Committee following guidelines provided by the Mississippi Department of Archives and History (MDAH). 

General Records Retention Schedules (Common to most offices)

• Administrative Records
• Financial Records
• Legal Records
• Personnel Records
• Student Records

Office-Specific Schedules                             

• Athletics Schedules
• Business Services Schedules
• Health Professions Facility Schedules
• Institutional Research Schedules
• Office of Disability Accommodations Schedules
• Office of Fiscal Planning and Analysis Schedules
• Office of Research Administration Schedules
• Office of the Controller Schedules
• Procurement and Contract Services Schedules
• Research-Human Subjects Schedules
• University Libraries Schedules
• University Police Department Schedules

Those wishing to establish new schedules, or those with questions about existing schedules, may contact Lorraine A. Stuart, Head of Special Collections at (601.266.4117) or Uriah (Joshua) Jenkins at joshua.jenkins@usm.edu (601.266.5582).