Presentation Abstracts

A black and white rectangular background with a yellow feather laying horizontally has the following text: 2020 Southern Miss Institutional Reppository Conference. April 23 and 24, 2020 at the University of Southern Mississippi.

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2019 Presentation Abstracts

Keynote Address - April 25, 2019

Both Sides Now: Interrogating the Value of Institutional Repositories
2:10 p.m., TCC 218
Isaac Gilman, Pacific University

Free, public access to knowledge. Increased visibility and impact of student and faculty work. The value of institutional repositories is clear to their advocates, but is it compelling to those who lead academic libraries? Or to college and university administrators? Library leaders, even those who believe in repositories’ value, must weigh the service against competing priorities for the library and the broader institution. Drawing on time spent on both sides, first as a scholarly communication librarian and now a library dean, I will propose a framing of repositories’ value that is responsive to challenges facing higher education and that addresses library and university administrators’ focus on their institution’s mission and viability.

Panel – April 25, 2019

Getting on the Same Page: The Importance of IR Documentation
3:30 p.m., TCC 218
Jennifer Pate, University of North Alabama
Darlene Townsend, University of North Alabama
James Mitchell, University of North Alabama

In this panel presentation, the speakers will discuss the importance of documenting workflow and processes when establishing and expanding an IR. The three panelists; one an IR Manager, one a Cataloger, and one a Systems Librarian, will each explore how lack of turnover documentation impacted their work on the IR and each librarian will highlight how they are working to implement a comprehensive and collaborative living document. This documentation will include important IR information including items such as controlled vocabulary choices, metadata harvesting, policies, and more. The panel will open the floor to questions and comments so others will have the opportunity to share and learn.

Lightning Talks – April 25, 2019

A Native iPad App for DSpace 7
5:00 p.m., TCC 218
Keith Gilbertson, Virginia Tech

The developers of the upcoming version of DSpace 7, in the process of creating an updated and unified DSpace interface, have also updated the REST API for completeness. This redesigned API opens many opportunities for future institutional repository integrations. One such integration is a native iPad (and also iPhone) app that will allow repository browsers and administrators to interact with DSpace 7. In this non-technical lightning talk, I will demonstrate the app, and explain the differences in interacting with DSpace from a native mobile app versus a website that has been designed to adapt to the screen size of mobile devices.

The app is supplementary to the newly updated and complete web interface on DSpace 7; it does not replace the web interface, but will allow organizations to make their repositories available to researchers through the App Store, and will allow partial access to the repository even when a data connection is not available. It also serves as a demonstration of future possibilities based on repository APIs.

The release of the app will be timed to coincide with the release of DSpace 7 this summer, so I will also use the conference as an opportunity to look for DSpace institutions that have an interest in piloting the app with their repositories and to discover if there is interest in a similar project for Android.

Content Awareness: Looking Inward for Strategic Decisions
5:10 p.m., TCC 218
Pamela Andrews, University of North Texas

One of the primary struggles of institutional repositories is the nature of its work. Many scholars have suggested strategies for developing an IR, including work with faculty, value-added services from vendors, library support, etc. However, the unique context of each individual institution requires each strategy to be tailored exactly to the resources at hand. While these adaptations can be successful, these are often outward looking to others. This lightning round presentation provides an inward look, by looking at a year’s worth of deposits to understand more about already open, grey literature, and self-submitted content. Knowing its strengths can influence the selection of future strategies to not only develop the IR further, but to also minimize burnout among IR staff.

Building a Successful Partnership: Gulf Coast Research Laboratory Publications and Aquila
5:20 p.m., TCC 218
Joyce Shaw, Gulf Coast Research Laboratory

In 2015, Gulf and Caribbean Research (GCR), the scientific journal published since 1961 by the Gulf Coast Research Laboratory (GCRL), became the first peer-reviewed journal published via Aquila, the institutional repository at The University of Southern Mississippi’s University Libraries (UL). Based on this successful partnership, scanning began at UL Digital Laboratory of a second GCRL journal, Publications of the Gulf Coast Research Laboratory Museum. This four-issue specialty journal was published by GCRL from 1969-1974. As a part of Gunter Library’s 20-year project to document and preserve the history of the Gulf Coast Research Laboratory, plans are in place for digitizing additional serial and monographic titles published by GCRL over the last 70 years for inclusion into Aquila.

Full Concurrent Sessions – April 26, 2019

Choosing the Right Platform for UL Lafayette
9:00 a.m., TCC 216
Zack Stein, University of Louisiana at Lafayette
Scott Jordan, University of Louisiana at Lafayette

As institutional repositories have become a vital space for collecting, promoting, and preserving scholarship, the University of Louisiana at Lafayette felt it was time to adopt its first platform. With the creation of Digitization Archivist position, Edith Garland Dupré Library began its search for the most accommodating platform based on the University's needs and resources. The Library decided on a unique solution, a hosted service based on an open-source platform. This presentation will chronicle the path the Library took to reach its decision on the chosen platform, show what the Special Collections department has been able to do with its repository, and how the Library is planning to go forward with building its digital collection, exposing University scholarship to the masses, and performing outreach to faculty and University research centers for contributions.

"Showcasing More" and "Increasing Impact": The Virtuous Cycle of IR Success
9:00 a.m., TCC 218
Shandon Quinn, Digital Commons

Every institution wants an IR that showcases the full breadth of its works and drives significant impact for the academic interests on campus. In fact, this creates a "virtuous cycle": more content leads to more readers and recognition, more collaborations, more students, and more funding, which in turn leads to more content. But how do you reach that level of success? And how do you sustain it? This talk answers these questions through two particular lenses on the IR: content population (“Showcasing More”) and impact realization (“Increasing Impact”). Digital Commons customer case studies and recent and upcoming product developments will highlight these two themes.

Workshops – April 26, 2019

Digital Preservation for IRs
10:00 a.m., TCC 216
Elizabeth La Beaud, The University of Southern Mississippi

This workshop will be a deep dive into digital preservation. Whether you are wondering where to start or want to discuss the nitty-gritty, this workshop will cover it. Structured using the six modules of digital preservation as developed by the Library of Congress' Digital Preservation Outreach and Education program, this workshop will walk through how to:

* Identify . . . the types of digital content you have.
* Select . . . what portion of your digital content will be preserved.
* Store . . . your selected content for the long term.
* Protect . . . your content from everyday threats and emergency contingencies.
* Manage . . . and implement requirements for long term management.
* Provide . . . access to digital content over time.

Participants will learn the basics of digital preservation as well as specifics geared toward preserving Institutional Repository content for the long-term.

A Crash Course in IR Advocacy
10:00 a.m., TCC 218
Chealsye Bowley, Ubiquity Press

Your university has a new institutional repository, great! But how do you convince faculty to use the repository? This workshop presentation will teach advocacy skills and groups will work together on creating an IR campaign.

This session will be a crash course into advocacy communication focused on audience, messaging, and framing. Attendees will be presented with communication best practices and examples of advocacy initiatives both within and outside libraries. Then attendees will design an advocacy campaign for their institutional repository in small groups. Most plans will only be outlined during the session and will need to be fully drafted after the conference, but will give attendees the foundation to build out an institution-specific advocacy plan to raise awareness of their institutional repository. The intended outcome of this interactive presentation is to equip attendees with basic advocacy communication skills and to encourage attendees to take action by leaving the session with established actions to do upon returning to their institution after the conference.

Short Concurrent Sessions – April 26, 2019

Adventures in Migrating Massive Archival Collections from CONTENTdm to Digital Commons
2:00 p.m., TCC 216
Michelle Emanuel, University of Mississippi

Compound objects? Messy metadata? Giant collections? No problem. As the University of Mississippi Libraries recently implemented a campus-wide institutional repository, it was also necessary to migrate over 100 digital collections from a locally hosted instance of CONTENTdm to the same platform.

Mission NOT Impossible: Creative Tools for Proactively Increasing IR Content
2:00 p.m., TCC 218
Jennie Vance, University of Southern Mississippi

A healthy repository needs new material for growth. However, reaching out to busy faculty for recently published articles can be difficult. In this presentation, we will discuss simple and open source techniques that can empower staff to proactively add new materials to the collection without relying on direct faculty communication.

Metadata and Metrics
2:30 p.m., TCC 216
Kayla Reed, LSU Law Library

This session will seek to show the impact that metadata has on IR download statistics and page hits. I will use graphs to show the increase in download counts after the addition of keywords to journal articles and faculty scholarship, as well as detail an ongoing project to add metadata to article files themselves in order to promote findability.

When They Won't Submit: Leveraging Faculty Relationships to Increase IR Submissions
2:30 p.m., TCC 218
Susan Elkins, Sam Houston State University
Ashley B. Crane, Sam Houston State University

Given the failure of the ‘build it and authors will submit’ model to increase holdings in an institutional repository (IR), many IR staff have been forced to consider other methods to obtain submissions. In this session, librarians from Sam Houston State University will expose how they leveraged librarian relationships with faculty to encourage participation, via submission of articles and other scholarly material, in the IR. Through the combination of a targeted personal approach, facilitated by subject liaison librarians, and mediated submission, by the IR librarian, the breadth and depth of the IR, ScholarlyWorks@SHSU, is incrementally increasing. Participants will have the opportunity to engage with a partner to discuss how this method might work at their institution and what limitations, if any, would need to be considered.

A Community Repository: An Update on the British Library and Ubiquity Press Hyku Project
3:00 p.m., TCC 216
Chealsye Bowley, Ubiquity Press

Hyku is a highly promising open source option for both large and small institutions. Ubiquity Press and the British Library have been working together for the past year with the rest of the Hyku community to bring the platform to a level that can be embraced by a variety of institutions with differing needs. The British Library has piloted the platform as a hosted service to other memory institutions, and Ubiquity has focused on integrating Hyku with its open source journal, book and conference publishing systems. This presentation will describe the work done on this collaborative project and discuss the way Hyku can benefit the institutional repository looking to go open source.

Using Institutional Repositories to Promote Scholarly Development and Undergraduate Research
3:00 p.m., TCC 218
Mary George, Xavier University of Louisiana
Kayla Siddell, Xavier University of Louisiana

Employers have long been discouraged by the number of undergraduate students graduating without being adequately prepared to achieve their professional goals such as a career or graduate school. Hands-on experiences along with research and scholarship opportunities contribute to scholarly development and can increase an undergraduate student’s career options and will better prepare them for graduate school. Many students struggle with scholarly development, viewing their work as homework rather than scholarship and often do not view themselves as scholars. Providing preservation and access of undergraduate work in an institutional repository can help to alleviate these problem by archiving and promoting student research. In this paper we will discuss strategies for promoting and encouraging student’s scholarly and creative work through our institutional repository to support with the institution’s goals of student recruitment, retention and student success.