Tutorial
Options for Retrieving Articles

Contents of this Tutorial:

1.) Checking the USM Libraries' Collections

2.) Getting Articles Owned by the USM Libraries

3.) Ordering Articles not Available in the Libraries' Collection


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Description: Often, the article that you want is not available full-text in the database that you are searching. If an article is not full-text in the database you are searching, there are other methods available for getting the article. This tutorial will walk you through the various options.

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1.) Checking the Libraries' Collection

Using ANNA: When an article is not available in our databases, it is necessary to check ANNA, the online library catalog. Most of the Libraries' online databases will have a “Find It!” link under citations of articles that are not full-text. FindIt: (1) checks our other article databases for a full-text copy of the article and/or (2) assists you in checking ANNA for the journal if the article is not available online. You can also go to the library home page, click on ANNA, type in the journal title and do a search for "Periodical title".

Practice Session
1.) From the library's home page to the right, locate and click "Databases" on the top right of the page.
2.) Look for "Browse by Subject or Academic Area," select "Literature/English" from the drop down menu and click "Submit."
3.) Listed are all of our databases that can be used to find materials dealing with literature. Scroll down to the "MLA (Ebsco)" and click "Use database."
4.) (Note: If you are working off-campus, enter your SOAR login and password when prompted). In the search box, type in Jane Austen and John Keats: Negative Capability, Romance and Reality (you may type in or copy/paste the title in the search box and hit "Enter"). Look at the result. The citation that appears indicates that the article is in the Keats-Shelly Journal. Note the year.
5.) Notice that the citation does not have a link to full-text. Instead, a link to "Find It!" is provided. Click on the "Find It!” link beneath the citation.
6.) A separate window will open. First, “Find It!” performs a search for the full text of the article in other databases. If it is available, links to those databases will appear. If the article is not available in full-text, click on “Check our Holdings in ANNA ” to perform a search in ANNA for the journal title. Scroll down the ANNA page to view the volumes and issues that the library owns in that format.
7.) Sometimes more than one record appears in ANNA for the same journal. This will happen if the Libraries has copies of items in different formats (some journals issues may be on microfiche, film and paper). Sometimes the library's subscription to a journal is electronic. If this is the case, the record in ANNA will indicate "Online" and provide a link to browse issues of that journal. A link to retrieve the article appears on the left of the citation and is labeled "URL."

Quiz Question #1

From the record in ANNA that appears, USM Libraries does own the journal in paper format. Does the library own the year (volume) needed for this article? (scroll to the library holdings)
Yes
No

(Note: If the holdings indicate that the journal is at the USM Gulf Coast Library (or at the Hattiesburg library if you are on the Coast), you can still get the article. A shuttle runs between the campuses three days a week, generally M-W-F). You can request one of these items by placing a Campus-to-Campus request through Document Delivery (see "Getting Articles through Eagle Express" below).

Quiz Question #2
Sometimes more than one record appears in ANNA for a journal title. This happens because:

The catalog repeats itself
Sometimes the library gets the journal in different formats
The records are for another library outside of Mississippi

2.) Getting Articles through Eagle Express: If an article(s) you need IS AVAILABLE within the USM Libraries' collection and you would like us to make a copy of it for you, the article can be scanned and delivered to you electronically via Document Delivery using Eagle Express. There is a minimal charge for Eagle Express articles. The fee that is assessed is for the cost of photocopying/scanning, along with a nominal service charge. To use Eagle Express Services look for the link on the left on the Document Delivery menu.

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3.) Ordering Articles Not Available in USM Libraries

A. Document Delivery: If a journal article you need is not available through a full-text database or in the library's collection, the Document Delivery department can order it for you. Articles will typically arrive via email within one to three days of being ordered (longer if placed over the weekend.)

Quiz Question #3
Document Delivery can be used to:

Find articles about my topic
Search for books and other information
Order articles not owned by USM Libraries

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B.) Other Document Delivery Services: Document Delivery services, as you have already noticed, can be used for more than just ordering articles. Other types of materials that can be ordered through Document Delivery include books, patents, DVDs, Videos, dissertations/theses and microforms. In addition, Document Delivery can be used to place Campus-to-Campus requests.

Non-article materials ordered through Document Delivery Services usually arrive at USM within ten to fourteen working days after a patron submits a Document Delivery service request, though some items may take longer. Many items, particularly articles, may only take a few days to arrive. By logging in to the Document Delivery system, you can check on the status of your request and determine exactly when your item was sent or mailed by the other library. Charges for Document Delivery services vary depending upon the policies of the lending library. Most items obtained are free of charge to the patron. However, some items borrowed do require payment.


Practice
1.) Click the link to the library's home page.
2.) Click on “Document Delivery” and then "Access Illiad."
3.) Enter your SOAR login and password. If you have not already registered, fill out the registration form that appears and click "Submit."
4.) There should be a menu on the left. How would you request a book or article from the Gulf Coast campus? Locate the "Local Requests" section.
5.) How would you request a copy of an article already owned by USM Libraries? Locate the "Eagle Express Services" section.
6.) Typically, this is where you would fill in the form to order an article through Document Delivery Services but since this is just practice, we'll just log out - click the Logoff button at the top of the menu.

Quiz Question #4
4. Document Delivery Services can be used to:

Borrow money for a car
Order books, articles and dissertations not owned by USM Libraries
Search for books owned by USM Libraries

If you would like your quiz answers to be emailed to your instructor, please place your email address
in the first box and your instructor's email address in the second box.

Your Email Address:


Your Instructor's Email Address:

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If you have any questions, please email Ask-a-Librarian or call the Information Services desk, 601.266.4249.

Last Updated June 2005. Eagle E-struction is modeled on the Louis E-struction Program http://www.lib.lsu.edu/louis/.