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IMLS
GRANT NARRATIVE: INTELLECTUAL PROPERTY/PRIVACY SECTION
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As
with other digital efforts, a central challenge of the project
is addressing copyright and privacy issues. Avoiding technological
methods that restrict user access to primary source material,
the project participants will implement a process which includes
identifying potential copyright and privacy issues, opening a
channel of communication with affected individuals, and providing
contextual information. The plan is as follows:
- Integrate
the identification of potential copyright/privacy instances
within records into the creation of subject metadata.
- From this
process, create an annotated list
of record creators and record subjects.
- Locate
as many of these individuals as possible using Internet and
other reference sources. The search for these individuals will
be documented using a form
generated for the purpose. Besides facilitating the search,
the search form will document that, even in the case of unsuccessful
searches, a "reasonable effort" has been made to locate
individuals on the list.
- Contact
affected individuals, provide information about the project,
and request permission
to include materials under specific conditions. The USM Libraries
has already made progress in this area (see Appendix XII).
- Post the
names of remaining individuals on the Intellectual
Property and Privacy Web site. The list will accompany a
statement requesting that they contact the project coordinator,
giving individuals disinclined to allow digital access to materials
another opportunity to object.
- Remove
materials to which individuals with a valid copyright or privacy
claim object.
- Create
an Intellectual Property and Privacy Advisory Board to govern
the process, suggest alterations to the plan, and advise on
individual concerns. Movement participants, collection donors-including
those tied to collections by the white opposition-and the University's
legal council will be included.
- Attach
a copyright statement to each item in the digital archive to
inform users and discourage infringement.
- Provide
historical context for the
materials through narratives linked to the site. Include a statement
that information is provided from various historical perspectives
for the purpose of scholarly research and that the points of
view expressed are not endorsed by the provider.
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